Refunds and Overpayment
Tuition refunds are automatically granted to students who withdraw from classes during the published add/drop period. Please see the refund schedule below.
Fall/Spring Tuition Refund Policy:
100% refund through the first full week of the semester or the first class meeting, whichever is longer.
90% refund through the second full week of the semester or the second class meeting, whichever is longer.
50% refund through the third full week of the semester or the third class meeting, whichever is longer.
No Refund is provided following the third full week or the third class meeting.
Summer Tuition Refund Policy:
100% refund of tuition is provided through 20% of any schedule course meetings, no refund thereafter.
Tuition Refund Policy Information for George Williams College Students Only - Fall/Spring/Summer:
- 100% refund through the first class meeting.
- Following the first class meeting, a tuition refund will be prorated up to 60% of the course meetings.
- NO REFUND is provided following 60% of the course.
Students must withdraw from classes through the Office of the Registrar in order to receive a refund. Failing to attend class does not result in an automatic withdrawal.
Drops that occur after the published deadline dates will result in no refund of tuition charges. Students may appeal tuition charges by completing the Tuition Refund Appeal Form and submitting this completed form and any required documentation to the Director of Student Accounts. Appeals are evaluated by the Tuition and Fees Appeal Committee and a written decision will be provided to the student.
Withdrawing from classes prior to completion of 60% of the term may result in the return of Title IV funds. For this reason, students are strongly encouraged to discuss their financial status with their financial aid counselor prior to withdrawing from classes. Although a withdrawal may temporarily result in a credit balance, no refund will be issued until the account has been reviewed by a financial aid counselor.
Delayed Financial Aid Funds
At times, financial aid funds may not be received until after the tuition payment due date. In these circumstances, students must pay their tuition balance by the due date and request a refund of those funds after the financial aid has been received. Students also may choose to have those funds applied toward a future semester in the same award year.
Students will be notified via Aurora University student email when their funds have been received from the lender. If the student has a credit balance, the student will receive an additional email notifying them when their refund will be available. We encourage students to sign up for touchless E-Refunds through the Online Student Account Center. This is to minimize traffic and enhance safety. If students do not sign up for an E-Refund, their check will be mailed on the date specified in the email.
Information to note:
- Application and refund of Title IV funds will be handled in compliance with Department of Education regulations.
- Refunds are available every Friday (unless Friday is an approved university holiday). Refunds are not issued during the add/drop period.
- If a student has requested that their credit balance remain on their account by completing the Hold Authorization Form online via WebAdvisor, their credit balance will be carried over until the end of the award year, which is the summer semester.
- Refunds will be made payable to the student and mailed to the address on record.
- Overpayments that include credit card payments will be issued back to the credit card account first. Any additional credit balance will be refunded to the student.
- If the overpayment results from a parent PLUS loan, the refund will be issued to the parent in whose name the PLUS loan has been received.
- If both parents and students have loan funds applied to the account and both have requested refunds of overpayments, the refund will first be issued to the student up to the amount of the student's loans. Any additional credit balance will be refunded to the parent.
- Students should be aware that the Student Accounts Office will use student email to communicate important dates and account information to the student. It is vital that students periodically check their AU email accounts so that deadlines and notices are not missed.
- Students should be aware that withdrawing from classes prior to completion of 60% of the term may result in the return of Title IV funds. For this reason, students are strongly encouraged to discuss their financial status with their financial aid counselor prior to withdrawing from classes. Although a withdrawal may temporarily result in a credit balance, no refund will be issued until the account has been reviewed by a financial aid counselor.