Rental Procedures

Rental Process

1. Download and complete the Rental Application and Agreement.
2. Submit the completed form to externalrentals@aurora.edu. 
3. After reviewing the application and the event schedule, the rental program will be approved or denied if a conflict exists or the field(s) or space(s) are unavailable within five business days of submitting the completed application.
4. If approved, you will receive the countersigned signed agreement and will have seven days to submit your full payment, a certificate of insurance, and the signed User Agreement.
5. Once all documentation and payment in full is received, a confirmation email will be sent. If you do not meet these requirements the agreement is void and the university reserves the right to rent to the next applicant if there is one.

Changing or Canceling an Event

If you need to reschedule or cancel an event, please send an email to event staff at externalrentals@aurora.edu. Refunds are as follows:

• For rentals canceled 15 business days or more in advance, the user group will be refunded 90% of the fees paid.
• For rentals canceled 14 to 10 business days in advance, the user group will be refunded 50% of fees paid.
• Refunds will not be granted for rentals that are canceled less than 9 business days before the rental date or if the rental is canceled after it has started.

Event Planning Assistance

Email to event staff at externalrentals@aurora.edu.