Student Accounts Specialist

Aurora University seeks talented staff and administrators who are passionate about supporting an inclusive community dedicated to the transformative power of learning.

Position Purpose: The Student Accounts Specialist supports learning by administrating support in all areas including customer service, cashier duties, assisting parents and students with questions regarding account policies, account balances, and by maintaining the third-party payment plan, monthly payment plan, student refunds, and daily balancing. The position will provide responses to students, parents, and other university offices regarding inquiries about billing statements, financial aid, student loans, and/or other information requested that is related to the university. The Student Accounts Specialist is expected to communicate and respond in a highly professional manner.

Core Competencies:

  1. Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers, and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
  2. Upholds the Mission Statement: Aurora University is an inclusive community dedicated to the transformative power of learning. As a teaching-centered institution, we encourage undergraduate and graduate students to discover what it takes to build meaningful and examined lives. We empower our students to achieve lasting personal and professional success.
  3. Handles all information with tact and discretion and recognizes the confidential nature of university business.
  4. Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

Essential Job Functions:

  1. Answers questions parents and students may have regarding the status of their accounts and payment plans. Researches any billing discrepancies.
  2. Receipts payment for on-campus programs; cashes checks for students, faculty, and staff; distributes paychecks and refund checks; prepares checklists for cash drawer reimbursement; distributes petty cash reimbursements in accordance with university policy.
  3. Post transactions involving cash receipts, disbursements, and /or accounts payable and accounts receivable to ledger accounts. Invoices and bills miscellaneous and student accounts for miscellaneous charges, fines, parking tickets, and bookstore charges; send monthly statements.
  4. Maintains student account database by updating account coding, billing address information, and filing. Processes and reviews digitized records.
  5. Maintains payroll deduction program and provides appropriate documents to students.
  6. Maintains deferred payment plan program and bills students appropriately.
  7. Maintains accounts for students participating in the monthly payment plan. Communicates with students regarding payment due dates and missed payments or underpayments.
  8. Coordinates student refunds due to overpayment and excess financial aid funds in accordance with federal and state policies.
  9. Proactively outreaches to students regarding balances due to incomplete financial aid files, providing guidance on payment options and system functionalities, minimizing defaulted student accounts, and reducing university debt.
  10. Any other duties assigned.

Essential Job Requirements:


  • Bachelor's degree, associate's degree, or 3 years of similar work experience is required.


  • Knowledge of basic accounts receivable accounting is required either through appropriate coursework or previous work experience.
  • Previous data entry experience is required.
  • Previous office work required.


  • Strong customer service skills.
  • Good math and calculator skills.
  • Proficient in the use of Microsoft Excel.
  • Word processing skills.
  • Detailed oriented.
  • Completes tasks independently.

Physical Requirements:

  • Ability to spend long periods of time at a computer work station.
  • Ability to move about campus and other locations.
  • Minor lifting requirements, such as files or copy paper boxes as needed.
  • Ability to use general office equipment.
  • Ability to interact in person, via electronic media, and on the telephone.

Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission.

To apply, please send resume, cover letter, and contact information for three references including name, telephone, and email address.

If you were referred by a current employee of Aurora University please include the name of the employee in your submission.

Aurora University
Human Resources
347 South Gladstone Ave
Aurora, IL 60506 - email

Aurora University is an Equal Opportunity Employer.