Health and Immunization Records

Immunization Requirements | Exemptions | Immunization Hold Policy
Physical Exam Guidelines | Request For Records | F.A.Q.

Immunization Requirements

General Guidelines

The  State of Illinois College Immunization Code (77 ILL.ADM.CODE 694) requires that the following students born on or after 1/1/57 provide proof of immunity to Measles, Mumps, Rubella and Tetanus/Diphtheria:

  • All undergraduate and graduate students enrolled in 9 or more credit hours per 16 week semester (or equivalent) and whose class sessions meet on the Aurora campus (includes both Orchard Center and Woodstock Center).
  • All residential students (students who will be living on the Aurora campus)
  • All international students (see additional requirement below)   

In addition to the above, all international students are required to provide dates of any combination of three or more doses of Tetanus/Diphtheria vaccinations with the most recent being given within the past 10 years, and are required to have a tuberculosis skin test (PPD, Mantoux, or IGRA-lab test), within six months prior to enrollment at AU and then annually thereafter. Results of tuberculosis skin test must be interpreted and recorded by your physician in English on our Immunization Record form.  A chest x-ray is required for all positive tests. Please include a copy of the chest x-ray report.    

    For all undergraduate students who meet the above stated criteria, health/immunization records must be submitted to the Wellness Center prior to July 15 for fall semester enrollment, December 1 for spring semester enrollment, and before participation in intercollegiate athletics. 

    For all graduate and adult degree completion students who meet the above stated criteria, health/immunization records must be submitted to the Wellness Center before the first day of class.

    Require Immunizations

    • Measles (Rubeola, Hard, Red, 10-day)
      Two doses required. Doses must have been administered at least one month apart, after your first birthday, and after 1/1/68
    • Mumps
      One dose required. Dose must have been administered after your first birthday, and after 1/1/68
    • Rubella (German Measles, 3-day)
      One dose required. Dose must have been administered after your first birthday, and after 6/69
    • Tetanus / Diphtheria (Td)
      Last dose needs to have been administered within the last 10 years. 
      Tetanus, Diphtheria with acellar Pertussis (Tdap) vaccine may be submitted for this requirement.  

    If you have been in the Illinois school since 1989, you more than likely have had all of the required immunizations and it is simply a matter of providing appropriate documentation to the Wellness Center. 

      Proof of Immunity

      Proof of immunity to Measles, Mumps, Rubella and Tetanus/Diphtheria can be accomplished by providing any of the following:

      • Month, day and year immunizations were administered
      • Month, day and year you were diagnosed with the disease (acceptable for Measles and Mumps only)
      • Submission of an antibody titer (blood test) lab report indicating immunity (acceptable for Measles, Mumps and Rubella)

      Acceptable forms of documentation:

      • Have your healthcare provider complete and sign our Immunization Record.
      • Immunization records from a prior educational institution (high school, college/university). Records must have school's letterhead clearly visible to be considered admissible
      • Military records documenting the month, day and year for the required immunizations
      • If you have had an antibody titer drawn (blood test), a copy of the actual antibody titer report indicating acceptable antibody levels must be submitted to the Wellness Center.

      All immunization records need to be accompanied by a healthcare providers signature (MD or equivalent) to be considered admissible.  All immunization records must be in English and information must be clearly identifiable.

      Exemptions

      Medical Exemption

      You may be exempt from one or more of the required immunizations by submitting a written statement from your physician indicating the nature and duration of the medical condition (including pregnancy) that contraindicates such immunization(s) and identification of the specific vaccines(s) that is(are) detrimental to your health. For your convenience you may print the following  "Medical Exemption" form to take to your physician for completion.

      Special Note: Medical exemptions related to pregnancy will be valid for the semester in which the completed Medical Exemption form was received in the Wellness Center. If a medical exemption is requested beyond the semester in which the form was received, an additional medical exemption form is required at the onset of the subsequent semester.

      Religious Exemption
      You may be exempt from one or more of the required immunization by submitting a written statement dated and signed by you (student or parent/guardian if student is a minor) describing your objection to immunization based upon bona-fide religious tenets or practices.

      Age Exemption
      Students born prior to 1/1/57 are exempt from all immunization requirements.

      Class Location
      Students who are enrolled in classes that meet at a location other than the Aurora University campus are exempt from all immunization requirements.  Please note that the Orchard Center location and Woodstock location are considered to be part of the Aurora University campus. 

      Credit Hours
      All students enrolled in less than nine credit hours per 16-week semester (or equivalent).

      Immunization Hold Policy

      Failure to provide the Wellness Center with health/immunization records required by the State of Illinois College Immunization Code by July 15 for fall semester enrollment and December 1 for spring semester enrollment for all undergraduate students and before the first day of class for all graduate and adult-completion students will result in placement of an immunization hold on your student account.

      Students with an immunization hold will not be allowed to register for subsequent semesters or make changes to their existing schedule until required health/immunization records have been received and processed by the Wellness Center

      Once the required health/immunization records have been received the immunization hold will be removed and registration from an immunization stand point will be allowed. Please allow 5-7 days for record processing.

      Physical Exam Guidelines

      No physical exam is required for general admission to AU, however all students planning to participate in intercollegiate athletics at AU must have a physical on file with our Athletics Department prior to athletic participation.  For further guidance on required athletic participation forms you may vist the Athletic Department's home page. 


      Request for Records

      Protection of personal health information is taken seriously at Aurora University. It is mandated by law that the Wellness Center cannot release health related information of adult students (18 years old or older) unless requested to do so in writing by the student.

      When requesting health records a "Release Form" must be submitted to the Wellness Center before the request can be honored. Please allow 5-7 working days for processing of request. Aurora University maintains student health/immunization records for 7 years post student graduation. After 7 years records are destroyed.

      Frequently Asked Questions

      "I do not have a record of my prior immunizations, what should I do?"

      The following is a list of suggested places to begin your immunization record search:

      1. High School: Check with your high school. A copy of your immunization records were required prior to your enrollment
      2. Prior University / College: If you had attended another educational institution prior to Aurora University, contact the institution's Health Services Department for a copy of your immunization records.
      3. Physician's Office: Your pediatrician / doctor may be able to provide you with a copy of your immunization records.

      If after checking with all of the above you are still unable to obtain a copy of your immunizations records, the following options remain:

      • Re-vaccination: The State of Illinois requires documentation of the month, day and year that the vaccine was administered along with a signature of the health care professional that administered the vaccine. Unfortunately, the Wellness Center cannot accept your word that you had received the immunizations in the past.
      • Antibody titer: (blood test) Contact your physician to request an antibody titer (blood test) for measles, mumps and rubella. This test will confirm whether or not you are immune to measles, mumps, and/or rubella. A copy of the lab report confirming immunity must be submitted to the Wellness Center.


      "Where do I send my completed health/immunization records?"

      During the school year (August 1-June 1) completed health/immunization records may be submitted to the Wellness Center at the following contact information:

      By mail:
      Aurora University
      Attention: Wellness Center
      347 South Gladstone Ave
      Aurora, IL 60506

      By fax:
      Wellness Center
      Attention: Cheryl Block
      630-844-5611

      In-person:
      Wellness Center
      1400 Southlawn Pl.

      During the summer (June 1-August 1) completed health/immunization records may continue to be mailed to the above listed address. However if you choose to fax, drop off completed records, or have questions about our immunization policy during the summer please utilize the following contact information:

      By fax:
      Wellness Center Attention:  Emily Fuller
      630-844-5243, efuller@aurora.edu

      In-person:
      Eckhart hall (second floor, room 204)