Initial Assessment and Interim Measures
- Initial Assessment
The first step of the Initial Assessment will typically be a meeting between the reporting party and the Title IX Coordinator and/or designee. At this time, a written complaint or statement may be submitted by the reporting party, but a written complaint or statement is not necessary; information provided by the reporting party in any form will be considered in resolving allegations reported to the University. This meeting will allow the Title IX Coordinator and/or designee to:
- Assess the nature and circumstances of the allegation.
- Discuss the types of conduct prohibited by the Policy and review the reporting party’s complaint as it pertains to the prohibited conduct.
- Address any immediate concerns about the physical safety and emotional well- being of the parties.
- Notify the reporting party of the option to notify law enforcement and be assisted in doing so, as well as the option not to notify law enforcement.
- Provide the reporting party with information about the range of available on and off campus resources and services, including confidential resources and services, and assist them in accessing these resources.
- Describe the range of Interim Measures and Remedies for security and support, including orders of no contact, changes in academic, living, dining, transportation, and working situations, course adjustments and other forms of academic support. In addition, the University may, at its discretion, impose an interim suspension or leave of absence on the responding party in cases where the University believes there is risk of harm to others. In exercising its discretion, the University will make every effort to avoid depriving any student of his or her education. Any Interim Measures or Remedies will be taken in a manner that minimizes the burden on both parties to the extent possible.
- Discuss fully the options afforded to the reporting party, the rights and responsibilities of both parties (including the right to be accompanied during any meeting related to the matter by an advisor of their choice whose participation will be limited to consulting privately with the party they accompany), the Informal Resolution process, the Formal Resolution process, and the need to preserve any relevant evidence or documentation in the case. All parties will be informed that the University prohibits any retaliation against parties who have filed a report, assisted, or participated in any manner in an investigation or proceeding under this Policy.
- Assess whether there is a need for a timely warning or emergency notification under federal law.
If the reporting party at any time requests that their identity remain confidential or that no formal action be taken, the University will balance this request along with its responsibility to take steps to foster an educational environment that is free of discrimination and harassment for all members of the campus community, as described above.
As soon as practicable after the initial meeting with the reporting party, the responding party will also be notified that a report or complaint alleging a violation of the University Policy has been made unless the University determines that notifying the responding party is not necessary or appropriate under the circumstances. When notified of the report or complaint, the responding party will also receive parallel discussion of the options afforded to them, the rights and responsibilities of both parties (including the right to be accompanied during any meeting related to the matter by an advisor of their choice whose participation will be limited to consulting privately with the party accompanied by the advisor), the Informal Resolution process, the Formal Resolution process, the prohibition against retaliation, the need to preserve any relevant evidence or documentation in the case, and the availability of interim measures and remedies. The responding party will also be provided with a written explanation of these rights.
The responding party may elect to accept responsibility for all or part of the conduct alleged by the reporting party at this stage or at any later stage throughout the process. In that case, the Title IX Coordinator and/or their designee may initiate an Investigation for the purposes of providing additional information that may be relevant to the University official charged with determining appropriate sanctions. If the responding party does not accept responsibility, the investigation will proceed as described below. In addition, if the responding party withdraws a prior acceptance of responsibility, the process will continue as described below.
- Interim Measures
Throughout the Investigation and Resolution process, the Title IX Coordinator will monitor the effectiveness of the interim measures or remedies described above and communicate with both parties on the provision and implementation of these measures, and to ensure that any interim measures are necessary and effective based on the party’s evolving needs.