Registrar-Student Accounts Clerk

Aurora University is an independent, comprehensive institution founded in 1893 offering bachelor's, master's, and doctoral degrees. Our two campuses are located in Aurora, Illinois and on the shores of Geneva Lake in Wisconsin. Additionally, we have an Educational Center in Woodstock, Illinois. We seek people passionately involved in the educational process who will help us realize our vision.

Position Purpose: The Registrar-Student Account Clerk supports learning by assisting with the day to day operations of the Registrar’s and Student Accounts’ offices at the Orchard Center (Aurora, IL).

Core Competencies:

  1. Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
  2. Upholds the Mission Statement: Aurora University an inclusive community dedicated to the transformative power of learning.
  3. Handle confidential information with tact and discretion.
  4. Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

Essential Job Functions:

  1. Assists with the day to day operations of the Registrar’s office and Student Accounts’ office at the main campus and at Orchard Center.
  2. Serves as receptionist and assists students with questions related to registration, payment plans and tuition deferment.
  3. Works within various systems and student databases to create, update and maintains admission, academic and student account records and files.
  4. Assists academic departments and Admissions with both individual and group registrations.
  5. Educates new and returning students on how to use WebAdvisor for tasks such as registration, online payments, enrolling in payment plans, checking the status of financial aid, etc.
  6. Assists in processing and distributing incoming and outgoing mail. Oversees the Registrar email account/ticket system and distributes requests to appropriate staff.
  7. Responsible for 25 Live room reservation system for the academic spaces including uploading courses from Colleague into 25 Live and approving of academic spaces for campus events, professor requests and department meetings.
  8. Assists in creating the Academic Schedule and Final Exam Schedules for all campuses. Responsible for making any necessary updates to the Academic Schedule.
  9. Maintains Registrar’s web page.

Essential Job Requirements:


  • High School diploma required; Bachelor’s preferred.


  • Minimum of three years administrative experience.


  • Strategic thinking with the ability to identify and to solve problems and deal with multiple projects simultaneously.
  • Flexibility to deal with changing needs.
  • Strong interpersonal skills and the ability to work effectively with a wider range of constituents.
  • Strong customer-service focus.
  • Excellent organizational skills with an attention to detail.
  • Excellent oral and written communication skills.
  • Proficient with Microsoft office applications.

Physical Requirements:

  • Ability to move about campus.
  • Ability to communicate verbally, through computer, and other digital media.
  • Ability to spend long periods of time at a computer station.

Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission. Please send resume with cover letter and contact information for three references including name, telephone and email address.

Apply to:

Aurora University
Human Resources
347 South Gladstone Ave
Aurora, IL 60506
630-844-5650 - fax - email

Aurora University is an Equal Opportunity Employer.