Office Manager (Registrar)

Aurora University is an independent, comprehensive institution founded in 1893 offering bachelor's, master's, and doctoral degrees. Our two campuses are located in Aurora, Illinois and on the shores of Geneva Lake in Wisconsin. Additionally, we have an Educational Center in Woodstock, Illinois. We seek people passionately involved in the educational process who will help us realize our vision.

Position Purpose: The Office Manager to the Registrar supports learning by providing administrative support and office management for the Registrar and the staff of the Registrar’s office.

Core Competencies:

  1. Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
  2. Upholds the Mission Statement: Aurora University an inclusive community dedicated to the transformative power of learning.
  3. Handle confidential information with tact and discretion.
  4. Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

Essential Job Functions:

  1. Manages the daily functions of the Registrar’s Office.
  2. Serves as Receptionist and handles daily inquiries.
  3. Data Entry – Makes all necessary changes within student’s records to keep their information current (ie. Update contact information, changes to programs, comments in STRK, etc.).
  4. Orders office supplies and materials as needed.
  5. Generates purchase orders and reconciles office budget.
  6. Processes transcript requests.
  7. Processes enrollment/degree verification's.
  8. Assists with processing Academic Standards correspondence.
  9. Assists with evaluations of transfer work.
  10. Assists with processing petitions and course substitution waivers.

Essential Job Requirements:

Education:

  • High School Diploma required. Some college preferred.

Experience:

  • Minimum of three years of administrative experience.

Special Requirements:

  • Strategic thinking with the ability to identify and to solve problems and deal with multiple projects simultaneously.
  • Flexibility to deal with changing needs.
  • Strong interpersonal skills and the ability to work effectively with a wider range of constituents.
  • Strong customer-service focus.
  • Excellent organizational skills with an attention to detail.
  • Excellent oral and written communication skills
  • Proficient with Microsoft office applications.

Physical Requirements:

  • Ability to move about campus
  • Ability to spend long periods of time at a computer station
  • Ability to interact via telephone, in person, and via electronic media

Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission. Please send resume with cover letter and contact information for three references including name, telephone and email address.

Apply to:

Aurora University
Human Resources
347 South Gladstone Ave
Aurora, IL 60506
630-844-5650 - fax
jobs@aurora.edu - email

Aurora University is an Equal Opportunity Employer.