Aurora University

Manager of Facilities (Williams Bay, WI)

Aurora University is an independent, comprehensive institution founded in 1893 offering bachelor's, master's, and doctoral degrees. Our two campuses are located in Aurora, Illinois and on the shores of Geneva Lake in Wisconsin. Additionally, we have an Educational Center in Woodstock, Illinois. We seek people passionately involved in the educational process who will help us realize our vision.

Position Purpose: The Manager of Facilities directs, plans, organizes, and supports the activities of the facility operations at George Williams College in Williams Bay, WI. Participates in the development, recommendation, and administration of policies, procedures and processes in support of facilities operations. The Manager of Facilities schedules, assigns, reviews, supervises and provides hands-on support to of all employees in the facility operations. In addition to managing the facility operations, this position provides direct support to ensure efficient operations with the daily operations, maintenance and repair of the GWC facilities, buildings, grounds, custodial and equipment.

Core Competencies:

  1. Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
  2. Upholds the Mission Statement: Aurora University an inclusive community dedicated to the transformative power of learning.
  3. Handle confidential information with tact and discretion.
  4. Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

Essential Job Functions:

  1. Plans, organizes, maintains, and manages the operations and reliability of campus facilities and general infrastructure systems. Establishes and monitors preventative maintenance processes and programs and facility inspection processes for on-going review of maintenance work.
  2. Supervises facility operations skilled and technical support staff. Assists with hiring, evaluation, training, and disciplining.
  3. Develops, recommends and administers policies, procedures and processes in support of grounds, and building maintenance operations; implements and monitors compliance with approved, procedures and processes.
  4. Responds to 24-hour emergency calls. Trouble-shoots and responds to after-hour issues as needed regarding the operational aspects of the facilities such as HVAC issues, fire alarm malfunctions, electrical outages, water leaks.
  5. Updates and maintains list of campus facilities equipment, including life-cycle and replacement costs.
  6. Monitors and oversees the work of external contractors to ensure terms of agreements are met and work is completed satisfactorily.
  7. Inspects buildings, electrical systems, grounds and equipment to ensure safe, well-maintained condition, identify hazards, defects, and the need for adjustment or repair.
  8. Performs minor lighting troubleshooting and repairs’; installs or replace plugs, switches, outlets, replace light bulbs, ballasts and fuses.
  9. Identifies and performs basic service and repairs on plumbing fixtures (open clogged lines and drains.)
  10. Identifies and assists with carpentry and repair work.
  11. Operates a variety of machinery, equipment and tools owned and rented locally.
  12. Maintains inventory of tools, supplies and equipment; recommends tool supplies and equipment for purchase.
  13. Performs a variety of locksmith duties; install, repair, and replace locks on doors.
  14. Manages and assists with snow removal.
  15. Performs periodic maintenance of lawn equipment and vehicles.
  16. Assists with moving, loading, unloading and storing supplies, furniture and equipment.
  17. Complies with all university, safety and risk management policies and procedures.
  18. Reports all accidents and injuries in a timely manner.
  19. Participates in regular safety meetings, safety training and hazard assessments.
  20. Applies all applicable OSHA and related local safety requirements to all assigned work.
  21. Performs all work in accordance with established safety procedures.
  22. Attends training programs (classroom and virtual) as designated.
  23. Maintains clean and orderly conditions in all working areas for purpose of observing all safety practices and regulations.
  24. Prepares written materials (e.g. repair status, activity logs, recommendations, etc) for the purpose of documenting activities and/or conveying information.

Essential Job Requirements:


  • Bachelor’s Degree


  • 5+ years’ facilities operations and management experience


  • Supervisory principles and skills
  • Willingness to provide hands-on support to all functions within the facility operations
  • Facilities maintenance, grounds and custodial principles and practices
  • Contract management principles and practices
  • Strategic thinking and orientation with the ability to identify and solve problems
  • The ability to deal with multiple projects and priorities simultaneously as well as the flexibility to deal with changing needs
  • Demonstrated ability to set and achieve or exceed goals, and the ability to consistently meet deadlines
  • Strong interpersonal skills and the ability to work effectively with a wide range of constituents; the ability to develop and maintain strong relationships with internal and external audiences
  • Customer-service focused
  • Willingness to work evenings and weekends as the workload necessitates and for University events
  • Ability to maintain a positive attitude
  • Knowledge and proficiency with all OSHA and local requirements related to all assigned work
  • Ability to work independently and as a member of the George Williams College team
  • Strong enthusiasm, motivation, and drive

Special Requirements:

  • Valid driver’s license and Evidence of Insurability
  • Successfully pass a thorough background investigation, pre-employment physical examination, and a pre-employment drug screening

Physical Requirements:

  • The usual and customary methods of performing the job’s functions require the following physical demands: significant lifting, carrying, pushing, and/or pulling; significant climbing and balancing (50 pounds); significant stooping, kneeling, crouching, and /or crawling; and significant fine finger dexterity. Generally the job requires 10% sitting, 60% walking, and 30% standing. The job is performed under some temperature extremes and under conditions with exposure to risk of injury.
  • Must maneuver around campus and the hilly terrain with ease in all weather conditions

Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission. Please send resume with cover letter and contact information for three references including name, telephone and email address.

Apply to:

Aurora University
Human Resources
347 South Gladstone Ave
Aurora, IL 60506
630-844-5650 - fax - email

Aurora University is an Equal Opportunity Employer.