- My name appeared on an incident report. Does that mean I'm in trouble?
About the Disciplinary Hearing Process
- I received notice that I need to attend a disciplinary hearing. What is going to happen?
- May I postpone a disciplinary hearing if I have class obligations or work?
- What is the difference between a Disciplinary Hearing, a Peer Conduct Board hearing, or a University Judicial Board hearing?
- Does my discipline record go on my transcript?
- I received an NTA (Notice to Appear) from Campus Public Safety. Since my violation will be addressed by the court system, do I still have to have a disciplinary hearing on campus?
- Do I have "three strikes" before I lose housing?
- Do RAs give out punishments?
- What happens if I don't complete my sanction?
My name appeared on an incident report. Does that mean I'm in trouble?
A student's name appearing on an incident report form (i.e. what some folks call "being written up"), does not automatically mean that the student is in trouble. It is an indication that they were present when the situation was observed.
What happens when an incident report is written?
Somebody (a student, a staff member, a guest) notices something (a policy violation, an illness, a damage) that needs to be brought to the attention of the Office of Residence Life. The individuals with information about the situation complete an Office of Residence Life incident report form. The individuals completing the incident report are documenting their observations about the situation. The incident report is forwarded to the Assistant Dean of Residence Life. Office of Campus Public Safety reports are forwarded to the Assistant Dean of Residence life and the Assistant Vice President for Student Life. If the report is informational in nature (i.e. an illness or damage), the information is recorded and the report is filed. If the report is regarding alleged policy violations, the student discipline process is engaged.
I received notice that I need to attend a disciplinary hearing. What is going to happen?
Meetings are scheduled with everybody who was included on the incident report. The purpose of these meetings is to gather information that can help the disciplinary hearing officer or board ultimately determine if any policy violations took place and who is responsible for the violations. Information gathered during these conversations may prompt meetings with other individuals involved with the situation. After the meetings, letters are sent to everybody who met with the disciplinary hearing officer to let them know their status (i.e. not responsible or responsible for a policy violation). If the student is responsible for a policy violation, they are given sanctions to complete as a result of their actions.
May I postpone a disciplinary hearing if I have class obligations or work?
Yes, you may postpone a disciplinary hearing for valid reasons by speaking with your Disciplinary Hearing Officer at least 24 hours prior to your hearing. You have 7 calendar days from the date of notification to schedule and complete a disciplinary hearing.
What is the difference between a Disciplinary Hearing and a Peer Conduct Board hearing?
A Disciplinary Hearing is a more informal meeting held one-on-one with a Disciplinary Hearing Officer (RHD, Assistant Dean of Residence Life, etc). A Peer Conduct Board hearing is a formal hearing where a panel of your fellow students will make recommendations about responsibility and sanctions.
I received an NTA (Notice to Appear) from Campus Public Safety. Since my violation will be addressed by the court system, do I still have to have a disciplinary hearing on campus?
Yes. Judicial Affairs is not a court of law and has no connection to the court system. Disciplinary hearings address violations of AU policy. The court system will be addressing the situation in terms of the federal, state, and/or local laws. Both systems run separately from one another.
If I don't like the determination or sanction I received as a result of a disciplinary hearing, can I appeal?
No. The only grounds for appeal are an erroneous finding of fact contrary to the substantial weight of the evidence, incorrect interpretation of a policy or of the responsibilities of the hearing officer/board, bias on the part of the disciplinary hearing officer/board which materially affected the hearing, and/or new evidence material to the case that was not available at the time of the hearing.
Do I have "three strikes" before I lose housing?
A student does not have "three strikes" before losing housing, and, no, their name appearing on an incident report does not automatically count as a "strike." We do not operate on a "strikes" system. We review each situation individually, and respond accordingly.
Do RAs give out punishments?
No, Resident Assistants (RAs) do not have the authority to give out sanctions or "punishments" when they notice policy violations. Their responsibility is to report their observations to the Office of Residence Life.
What happens if I don't complete my sanction?
You are responsible for completing your sanction by the due date indicated. Failure to do so results in a $50 charge being assessed to your student account for each item not completed.