University Events Coordinator

Aurora University is an independent, comprehensive institution founded in 1893 offering bachelor's, master's, and doctoral degrees. Our two campuses are located in Aurora, Illinois and on the shores of Geneva Lake in Wisconsin. Additionally, we have an Educational Center in Woodstock, Illinois. We seek people passionately involved in the educational process who will help us realize our vision.

Position Purpose: The University Events Coordinator schedules all of the university events and meetings on campus through the use of the R25 (and future 25LIVE) scheduling system. the position is responsible for coordinating academic space for non-academic functions in conjunction with the university registrar. The position also works with Student Activities to coordinate student events. In addition, the position is the first contact for Aurora University through the university switchboard and is responsible for greeting visitors and guests via telephone and/or by email. Information and directions are given to visitors to appropriate areas/offices for meetings and programs.

Core Competencies:

  1. Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
  2. Upholds the Mission Statement: Aurora University an inclusive community dedicated to the transformative power of learning.
  3. Handle confidential information with tact and discretion.
  4. Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

Essential Job Functions:

  1. Coordinates all requests for use of space across the campus in all university buildings and locations.
  2. Follows up with university offices to coordinate the use of functional space and ensures quality programming for the requester.
  3. Maintains integrity of the data and constantly works to improve the capacity of the R25/25LIVE scheduling system.
  4. Assists the director of university events with pre and post event set-ups and feedback. Attends event planning meetings by scheduling, taking minutes and assisting with necessary follow up and evaluations.
  5. Responsible for information and communications related to the university switchboard; answer and direct all incoming calls.
  6. Trains and supervises student workers, priorities tasks and monitors execution of duties.
  7. Supports Community Relations functions such as Arts and Ideas, university events, mailings and other administrative duties.

Essential Job Requirements:


  • High School diploma.


  • Two years of related experience in higher education preferred.


  • Excellent customer service skills. Strong interpersonal skills and the ability to work effectively with a wide range of constituents.
  • Excellent oral and written communication skills (bilingual in Spanish a plus.)
  • Strategic thinking with the ability to identify and solve problems and deal with multiple projects simultaneously. Flexibility to deal with changing needs.
  • Excellent organization skills with an attention to detail.
  • Excellent computer skills with working knowledge of word processing, spreadsheets and the Internet. Familiarity with other computer functions (Raiser's Edge, R25 or 25LIVE, Imodules) preferred.

Physical Requirements:

  • Ability to sit for long periods of time. Ability to stand for periods of time. Ability to move about campus. Ability to use computer, telephone, email and other office equipment. Ability to lift or move up to 25 pounds.

Health, dental, life, vision, long term disability, generous contributions to a 403(b) retirement plan through TIAA CREF, and tuition remission included for benefit eligible positions. Please send resume with cover letter and contact information for three references including name, telephone and email address.

Apply to:

Aurora University
Human Resources
347 South Gladstone Ave
Aurora, IL 60506
630-844-5650 - fax - email

Aurora University is an Equal Opportunity Employer and is committed to becoming a model university of the twenty-first century. Toward this effort we are determined to have a faculty, staff, and student body reflecting the cultural demographics of the Greater Chicago land Area.