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Health and Immunization Records
Immunization Requirements | Exemptions | Immunization Hold Policy
Physical Exam Guidelines | Request For Records | F.A.Q.
General Guidelines
The State of Illinois College Immunization Code (77 ILL.ADM.CODE 694) requires that the following students born on or after 1/1/57 provide proof of immunity to Measles, Mumps, Rubella and Tetanus/Diphtheria:
- All undergraduate and graduate students enrolled in more than 4 semester hours per 16 week semester and whose class sessions meet on the Aurora University campus.
- All residential students (students who will be living on-campus)
- Students enrolled in the 8 week modular format and are enrolled in more than 4 credit hours per 8 week module and whose class sessions meet on the Aurora University campus
- All international students (please contact the Wellness Center for additional requirements)
- For all undergraduate students who meet the above stated criteria, health/immunization records must be submitted to the Wellness Center prior to July 15 for Fall semester enrollment, December 1 for Spring semester enrollment, and before participation in intercollegiate athletics.
- For all graduate and adult degree completion students who meet the above stated criteria, health/immunization records must be submitted to the Wellness Center before the first day of class.
Require Immunizations
- Measles (Rubeola, Hard, Red, 10-day)
Two doses required. Doses must have been administered at least one month apart, after your first birthday, and after 1/1/68 - Mumps
One dose required. Dose must have been administered after your first birthday, and after 1/1/68 - Rubella (German Measles, 3-day)
One dose required. Dose must have been administered after your first birthday, and after 6/69 - Tetanus / Diphtheria (Td)
Last dose needs to have been administered within the last 10 years
Proof of Immunity
Proof of immunity to Measles, Mumps, Rubella and Tetanus/Diphtheria can be accomplished by providing any of the following:
- Month, day, and year immunizations were administered
- Month, day, and year you were diagnosed with the disease (acceptable for Measles and Mumps only)
- Submission of an antibody titer (blood test) lab report indicating immunity (acceptable for Measles, Mumps and Rubella)
Acceptable forms of documentation:
- Completed "Certificate of Health Examination and Immunity" form with documentation of required immunizations and health professional signature
- Immunization records from a prior educational institution (high school, college/university). Records must have school's letterhead clearly visible to be considered admissible
- Military records documenting the month, day and year for the required immunizations
- If you have had an antibody titer drawn (blood test), a copy of the actual antibody titer report indicating acceptable antibody levels must be submitted to the Wellness Center.
All immunization records need to be accompanied by a healthcare providers signature (MD or equivalent) to be considered admissible. All immunization records must be in English and information must be clearly identifiable.
Exemptions
Medical Exemption
You may be exempt from one or more of the required immunizations by submitting a written statement from your physician indicating the nature and duration of the medical condition (including pregnancy) that contraindicates such immunization(s) and identification of the specific vaccines(s) that is(are) detrimental to your health. For your convenience you may print the following "Medical Exemption" form to take to your physician for completion.
Special Note: Medical exemptions related to pregnancy will be valid for the semester in which the completed Medical Exemption form was received in the Wellness Center. If a medical exemption is requested beyond the semester in which the form was received, an additional medical exemption form is required at the onset of the subsequent semester.
Religious Exemption
You may be exempt from one or more of the required immunization by submitting a written statement dated and signed by you (student or parent/guardian if student is a minor) describing your objection to immunization based upon bona-fide religious tenets or practices.
Age Exemption
Students born prior to 1/1/57 are exempt from all immunization requirements.
Class Location
Students who are enrolled in cohort programs whose class sessions meet at a location other than the Aurora University campus are exempt from all immunization requirements.
Credit Hours
All students enrolled in less than 4 credit hours per 16 week semester or 8 week module.
Immunization Hold Policy
Failure to provide the Wellness Center with health/immunization records required by the State of Illinois College Immunization Code by July 15th for Fall semester enrollment and December 1st for Spring semester enrollment for all undergraduate students and before the first day of class for all graduate and adult-completion students will result in placement of an immunization hold on your student account.
Students with an immunization hold will not be allowed to register for subsequent semesters until required health/immunization records have been received and processed by the Wellness Center
Once the required health/immunization records have been received the immunization hold will be removed and registration from an immunization stand point will be allowed. Please allow 5-7 days for record processing.
Physical Exam Guidelines
In addition to providing immunization records, all students living in the residence halls and/or participating in intercollegiate athletics must have a current physical exam on file in the Wellness Center prior to occupancy in the residence hall and prior to the first day of athletic practice.
For residential students, a current physical is defined as a "physical signed by a physician and/or equivalent*, and dated within 1 year prior to residing at AU". Student athletes please contact the athletic department for "current" requirements.
Failure to provide the Wellness Center with documentation of a current physical exam by the end of the 2nd week of school may result in being denied access to the residence halls.
*A physician's signature must accompany all physical exams, including exams completed by Nurse Practitioners or equivalent provider.
Request for Records
Protection of personal health information is taken seriously at Aurora University. It is mandated by law that the Wellness Center cannot release health related information of adult students (18 years old or older) unless requested to do so in writing by the student.
When requesting health records a "Release Form" must be submitted to the Wellness Center before the request can be honored. Please allow 5-7 working days for processing of request. Aurora University maintains student health/immunization records for 7 years post student graduation. After 7 years records are destroyed.
Frequently Asked Questions
"I do not have a record of my prior immunizations, what should I do?"
The following is a list of suggested places to begin your immunization record search:
- High School: Check with your high school. A copy of your immunization records were required prior to your enrollment
- Prior University / College: If you had attended another educational institution prior to Aurora University, contact the institution's Health Services Department for a copy of your immunization records.
- Physician's Office: Your pediatrician / doctor may be able to provide you with a copy of your immunization records.
If after checking with all of the above you are still unable to obtain a copy of your immunizations records, the following options remain:
- Re-vaccination: The State of Illinois requires documentation of the month, day and year that the vaccine was administered along with a signature of the health care professional that administered the vaccine. Unfortunately, the Wellness Center cannot accept your word that you had received the immunizations in the past.
- Antibody titer: (blood test) Contact your physician to request an antibody titer (blood test) for measles, mumps and rubella. This test will confirm whether or not you are immune to measles, mumps, and/or rubella. A copy of the lab report confirming immunity must be submitted to the Wellness Center.
"Where do I send my completed health/immunization records?"
During the school year (August 1-June 1) completed health/immunization records may be submitted to the Wellness Center at the following contact information:
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By mail: |
By fax: |
In-person: |
During the summer (June 1-August 1) completed health/immunization records may continue to be mailed to the above listed address. However if you choose to fax or drop off completed records during the summer please utilize the following contact information:
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By fax: |
In-person: |
