Disciplinary Hearing Process
Suspension of the Disciplinary Hearing Process
Administrative Hearing Procedures
Any student, faculty, staff member or guest is expected to complete and submit an incident report if they are a victim of or a witness to a violation. This report provides information pertinent to the allegation. The individual filing the incident report may be expected to appear at any subsequent hearing related to the matter. Students and guests may file an incident report with any member of the Campus Public Safety staff. Faculty and staff are expected to report any violation of the Code of Conduct using the "Report It!" form available on the University intranet.
The following members of the University are considered disciplinary hearing officers of the University: University President, Provost, Vice President for Student Life, Assistant Vice President for Student Life, Assistant Dean of Residence Life, Assistant Director of Residence Life, Director of Student Engagement, and Residence Hall Directors. The University retains the right to appoint additional hearing officers at any time.
All incident reports will be forwarded to the appropriate disciplinary hearing officer or hearing board.
a. If the violation allegedly is committed by a resident student in a residence hall or on the surrounding grounds, the complaint will be forwarded to the Assistant Dean of Residence Life, who will assign the case to the appropriate disciplinary hearing officer or hearing board.
b. If the violation allegedly is committed by a student or students acting on behalf of a student organization, the complaint will be forwarded to the Director of Student Engagement.
c. In cases where it can be reasonably foreseen that the student charged may be suspended or dismissed from the institution, the case will be heard through an Administrative Hearing with the Vice President for Student Life or designee.
d. All other complaints will be forwarded to the Assistant Vice President for Student Life, who will hear the case or assign it to the appropriate disciplinary hearing officer or hearing board.
The disciplinary hearing officer will review the report, determine charges of policy violation, and notify the student(s) of the charge(s). The student will have seven calendar days from date of notification to schedule and attend a hearing. If the student does not make these arrangements, or fails to appear at the scheduled time, the hearing will proceed in their absence; a decision and sanction(s), if applicable, will be rendered.
In most instances, hearing notification letters will be sent via the student's University email account. Failure to read one's notification letter will compel the disciplinary hearing officer to make a decision without benefit of the student's input.
Investigations into alleged policy violations may be conducted individually or collaboratively by a disciplinary hearing officer and/or the Director of Campus Public Safety or designee. Aurora University reserves the right to involve civil authorities in investigations.
Students may be accountable both to civil authorities and to the University for acts that constitute violations of law and of this Code. Disciplinary action at the University normally will proceed during the pendency of criminal proceedings, and will not be subject to challenge on the ground that criminal charges involving the same incident have been dismissed or reduced.
Students are presumed not responsible until proven responsible for a violation of the Code of Conduct. Pending final action on a charge, the status of the student is not altered, unless the continued presence of the student would, in the opinion of the disciplinary hearing officer, constitute a clear and present danger to him- or herself, to the safety of others or to the property of the University. In these instances, the student may face interim sanctions.
The purpose of student conduct proceedings is to provide a fair evaluation of an accused student's responsibility for violating University regulations. Formal rules of evidence shall not be applied, nor shall deviations from prescribed procedures necessarily invalidate a decision, unless significant prejudice to a student respondent or the University may result. Responsibility for violation of University regulations is made on the basis of whether it is more likely than not that the respondent violated the Code of Conduct.
If the student is found responsible and is given sanctions, the disciplinary hearing officer will track the student's completion of all assigned sanctions.
During the final week of the academic year, portions of the disciplinary hearing process may be suspended in order to adjudicate violations prior to the departure of students.
The typical timeframe will be suspended. Disciplinary hearing officers reserve the right to conduct hearings with students for policy violations at the time of the incident or the next working day.
The student will be notified verbally of the charge(s) against him/her and receive electronic or written notification of charges at or before the time of the hearing.
The disciplinary hearing officer will conduct an administrative hearing, per the procedures listed below. The student will be provided with written notification of the resolution of the case, including any sanctions, within 24 hours of the hearing, barring extenuating circumstances.
Students may be contacted during the summer session to resolve incidents occurring during the final week of classes. Failure to respond to a hearing notification letter will not absolve the student of responsibility and will compel the disciplinary hearing officer to make a decision without benefit of the student's input.
Disciplinary hearing officers have the authority to conduct administrative hearings. Based on the information presented, the hearing officer may rescind any charge deemed without basis. If the hearing officer finds that a violation has occurred, appropriate sanctions will be imposed.
In the hearing, the student and disciplinary hearing officer meet and discuss the incident, the student's behavior, disciplinary history and consequences. The disciplinary hearing officer will determine whether or not the student is responsible for the alleged policy violations and impose appropriate sanctions. The disciplinary hearing officer also will communicate the finding and any applicable sanctions in writing.
The disciplinary hearing officer will track the student's completion of all assigned sanctions.