• Apply |
• Visit |
• Give |
• A-Z Index

• About the University
• Admission
• Academics
• Student Life
• Athletics
• Alumni

Payment of Wages

TOPIC:	Payment of Wages
EFFECTIVE DATE:	1 November 2000
UPDATED:	30 May 2008
Approved By:	B. Reissenweber, VP for Finance
Policy Number:	504

POLICY

Aurora University pays employees by check or direct deposit on a regular basis in compliance with applicable State and Federal regulations.

RELATED FORMS/POLICIES

361 Direct Deposit/Electronic Fund Transfer of Payroll Checks 
Payroll Change Form

PROCEDURE

1. Department heads must submit appropriate paperwork including a Payroll Change Form to Human Resources and Payroll to establish payment for a new employee or to change an existing employee's pay. Also submitted on a Payroll Change Form would be one-time payments, stipends, adjustments and other compensation requests.
2. New employees must complete required documents before payment can be processed. The initial paydate is dependent upon receipt of appropriate documentation by Human Resources/Payroll.
3. Pay Dates:
   1. Non-Exempt employees (including students) are paid biweekly.
   2. Regular exempt employees (including faculty) are normally paid semi-monthly on the 15th and the last working day of the month.
   3. Regular full-time and Pro Rata faculty are normally paid over a 12 month cycle.
   4. Part-time adjunct faculty are paid based on the announced pay schedules.
   5. If a scheduled exempt employee payday falls on a university-observed holiday or a Saturday or Sunday, employees normally will be paid on the day preceding the holiday or weekend.
4. Mandatory deductions which include payroll taxes and court ordered payments (wage deductions, support payments, etc.) will be taken automatically from an employee's earnings.
5. Elective deductions, i.e., benefit contributions, will be taken only if the employee authorizes the deductions.
6. Regular employees are eligible to participate in Aurora University's direct deposit payroll program. See Human Resources Policy Number 361: Direct Deposit/Electronic Fund Transfer of Payroll Checks.
7. If a paycheck is lost or stolen, the employee should notify Payroll immediately. Payroll will attempt to put a stop payment notice on the check. If the stop payment is successful, the employee will be issued another check. The university is unable to take responsibility for lost or stolen checks. If the check was cashed, the employee will be responsible for the loss.
8. Distribution of paychecks:
   1. Employees at the Aurora campus may pick up their paychecks after 8:00 a.m. on the scheduled paydate in the Student Accounts Office. Checks for the George Williams College campus are available in the Business Office. Checks for part-time faculty and regular employees at off campus sites are mailed the day before payday.
   2. Direct deposit advices are available on WebAdvisor by 8:00 a.m. on payday.

Questions regarding this policy should be directed to Human Resources.