Aurora University is an independent, comprehensive institution founded in 1893 offering bachelor's, master's, and doctoral degrees. Our two campuses are located in Aurora, Illinois and on the shores of Geneva Lake in Wisconsin. Additionally, we have an Educational Center in Woodstock, Illinois. We seek people passionately involved in the educational process who will help us realize our vision.
Position Purpose: The position of Initial Certification Program Coordinator supports learning by performing essential job functions and duties related to initial certification, in the following program areas: Type 29 MATC degree completion and Bilingual/ESL endorsement program. This position is responsible for conveying and coordinating essential program information and services to students in these assigned program areas. This position upholds the mission statement of Aurora University, and handles all duties with tact, discretion and service-oriented dispositions to best serve the needs of potential and/or enrolled students.
Core Competencies:
- Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service. Learns and uses operating practices of the department and Aurora University.
- Upholds the Mission Statement: Aurora University an inclusive community dedicated to the transformative power of learning.
- Handles all information with tact and discretion and recognizes the confidential nature of university business.
- Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.
Essential Job Functions:
- Supports the implementation of new Type 29 MATC cohorts and Bilingual/ESL Endorsement programs under the direction of program chair.
- Schedules and conducts registration sessions for newly admitted students.
- Provides program information and services to graduate students. Assists students with online registration procedures, class sections, and completion requirements for degree and endorsements.
- Collaborates with Registrar’s Office for online registration, maintaining class schedules, and to ensure that students are coded correctly in system.
- Collaborates with Information Technology Services to keep online registration running effectively and request ID registration letters for newly admitted students.
- Assists Director of Field Experience and Clinical Placement Coordinators on students’ placement applications, class registration, state certification tests, and maintain database for reports.
- Assist Registrar’s Office and Certification Officer in coordinating files and reviewing records for graduation audits in fall and spring semesters.
- Creates and maintains student files, including program of study, grades, state certification tests, fingerprinting, TB test results, transcripts, dispositions. Provide Registrar’s and Financial Aid Offices with students’ anticipated completion date.
- Monitors and updates students’ Illinois Certification tests results in Datatel.
- Creates and maintains Excel database, including registration, grades, and ISBE website information.
- Place textbook orders with bookstore, order new edition textbooks for faculty members, and maintain a master list of all textbooks used in each course for all programs.
- Create and update adjunct faculty contracts with teaching schedule and salary level.
- Handles significant volume of e-mails and telephone calls as staff representative for MATC Type 29 and Bilingual/ESL Endorsement programs.
- Produces meeting minutes for adjunct and program meetings.
Essential Job Requirements:
Education: High School Diploma required. Bachelor's degree preferred.
Experience: Able to speak at small group presentations and advising sessions.
Skills:
- Excellent communication and organizational skills and a customer service orientation.
- Ability to handle confidential information.
- Ability to interact with a diverse group of faculty, staff, students and parents and to develop strong working relationship with colleagues, staff, administrators, students and the general public.
- Previous general office experience, with proficient computer knowledge, including strong word processing skills, spreadsheet, and database software abilities. MS Office skills required.
Physical Requirements:
- Ability to use a computer terminal.
- Ability to move about campus.
- Ability to interact via telephone, in person and via electronic media.
Please send resume with cover letter and contact information for three references including name, telephone and email address.
Apply electronically, by fax or hard copy to:
Aurora University
Human Resources
347 South Gladstone Ave
Aurora, IL 60506
630-844-5650 - fax
jobs@aurora.edu - email
Aurora University is an Equal Opportunity Employer and is committed to becoming a model university of the twenty-first century. Toward this effort we are determined to have a faculty, staff, and student body reflecting the cultural demographics of the Greater Chicago land Area.
