Administrative Assistant - STEM Partnership School

Aurora University is an independent, comprehensive institution founded in 1893 offering bachelor's, master's, and doctoral degrees. Our two campuses are located in Aurora, Illinois and on the shores of Geneva Lake in Wisconsin. Additionally, we have an Educational Center in Woodstock, Illinois. We seek people passionately involved in the educational process who will help us realize our vision.

Position Purpose: The administrative assistant supports learning through the successful operation of the John C. Dunham STEM Partnership School by providing quality administrative and clerical assistance to the Director of the school, Faculty Liaison, teaching staff, students, parents and partners at large.

Core Competencies:

  1. Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
  2. Upholds the Mission Statement: Aurora University an inclusive community dedicated to the transformative power of learning.
  3. Handle confidential information with tact and discretion.
  4. Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

Essential Job Functions:

  1. Provides administrative and clerical support to the Director of the school, Faculty Liaison, and teaching staff.
  2. Responds to phone inquiries; greets all who enter the office; communicates electronically with students, staff, faculty, parents, and partners; and delivers service to school stakeholders in a way that reflects positively upon the school and the University.
  3. Prepares correspondence, reports, meeting summaries, and documents as requested; responsible for posting daily announcements to school's website.
  4. Performs general office duties, including copying, faxing, ordering office supplies, filing and distributing the mail.
  5. Submits purchase order requisitions and tracks expenditures in monthly budget reports for designated programs.
  6. Assists Director by keeping him/her abreast of due dates, appointments, and calendar of events; maintains steady line of communication with the Director.
  7. Places annual orders for instructional materials, coordinates delivery and distribution of materials to appropriate staff; maintains inventory of school forms and office supplies.
  8. Assists Director in planning and organizing school events.
  9. Works with confidential and highly sensitive information using discretion, sound judgment and professionalism.
  10. Assists in preparation and distribution of monthly newsletters to parents and identified stakeholder groups.
  11. Provides medication administration assistance for students with identified needs.
  12. Maintains student attendance and lunch program records.
  13. Assists with new student enrollment and student transfers to home districts.
  14. Prepares materials for the beginning of the school year, i.e. teacher handbook, time schedules, etc.
  15. Assists in the preparation of local, state, and federal reporting.
  16. Other duties as assigned by the Director.

Essential Job Requirements:

Education:

  • High school diploma required; college degree preferred.

Experience:

  • Prior work in school office environment preferred.

Skills:

  • Excellent organizational skills with an attention to detail.
  • Excellent computer skills.
  • Excellent oral and written communication skills required.

Physical Requirements:

  • Ability to communicate verbally, through computer, and other digital media.
  • Ability to move about campus.

Health, dental, life, vision, long term disability, generous contributions to a 403(b) retirement plan through TIAA CREF, and tuition remission included for benefit eligible positions. Please send resume with cover letter and contact information for three references including name, telephone and email address.

Apply to:

Aurora University
Human Resources
347 South Gladstone Ave
Aurora, IL 60506
630-844-5650 - fax
jobs@aurora.edu - email

Aurora University is an Equal Opportunity Employer and is committed to becoming a model university of the twenty-first century. Toward this effort we are determined to have a faculty, staff, and student body reflecting the cultural demographics of the Greater Chicago land Area.